Scholarship Application Instructions
APPLICATION FOR UNDERGRADUATE SCHOLARSHIP IN PETROLEUM ENGINEERING & RELATED FIELDS
The scholarship applications are now accepted for 2016-2017 academic year.
This year the application process for the SPE Gulf Coast Section Undergraduate Scholarship will be completed only and returned to the SPE office only via email. The application is for $2,000/semester and all applications are due by February 12, 2016. Though the application is not due until February, it is important to familiarize yourself with the application process as soon as possible.
PLEASE READ ALL INSTRUCTIONS CAREFULLY and SCROLL UNTIL THE BOTTOM OF THIS PAGE. ONLY PDF FILES SENT ELECTRONICALLY TO THE EMAIL ADDRESS BELOW WILL BE ACCEPTED.
EMAIL COMPLETED APPLICATION TO: firstname.lastname@example.org
SEND QUESTIONS OR COMMENTS TO: email@example.com
As well as beginning the actual application form, you will need to collect the following items. More details are located further below in these instructions.
250 WORD ESSAY
2 OR 3 LETTERS OF RECOMMENDATION
HIGH SCHOOL TRANSCRIPT INCLUDING FALL OF 2015
PROOF OF SAT OR ACT SCORE
The first part of the application is a form that must be filled out by the student:
Application Form Click Here
Please fill in all of the sections completely. The entries can either be handwritten or typed. Those fields marked with a red asterisk* must be completed.
Section 1 includes your full name and contact information as well as information about your parents and your household income. Your name and home address will be the primary method of matching the different pieces of the application so be sure to include any changes to your address on all documentation.
Section 2 includes your high school's information as well as your grades, class rank and test scores.
Section 3 includes any of your part time employment and extra curricular activities. The application reviewers realize that some activities may fit into more than one category on the application. Please use your best judgment on your particular involvement and put each activity into ONLY one of the categories. The four categories of activity are:
Memberships, Activities and Awards NOT RELATED to math and science: These include National Honor Society, Language Honor Society, National Merit Scholar, Scouts, Student Council, Yearbook, etc.
Memberships, Activities and Awards RELATED to math and science: These include JETS, National Math League, Mu Alpha Theta, UIL Math/ Science/Calculator/Number Sense Competitions, Science Fair, Academic Decathalon, etc.
Community Service and Volunteerism: These include Habitat for Humanity, Big Brothers/Sisters, Walk-A-Thons, Junior Achievement, shelters, hospitals, church activities, etc.
Teamwork: These include Athletics, Band, Dance, Cheerleading, ROTC, robotics, etc.
In each field, list the activities in the order that they brought you the most satisfaction. Each entry in the field should include the years of participation and any honors, offices held or responsibilities. There is no need to repeat activities for each year of participation. The following example shows an easy format for different types of activities.
JR, SR | National Honor Society | Active member
JR, SR | Mu Alpha Theta | Treasurer, Secretary
FR, SO, JR, SR | Football Team | All district, captain
The second part of the application is on the page following the application form. In this part of the application, you will add the supporting documentation of your application.
The first attachment is a 250 word essay describing why you have chosen to pursue a career in a petroleum related field. Be specific about any people, teachers, classes, projects, etc that have influenced your decision. You may also include any plans or goals you may have in moving towards your career in petroleum. Type this in any format, print out, and then add to your application.
The second group of attachments is your letters of recommendation. A minimum of two and a maximum of
three letters are required. The letters can be from your counselors, teachers, principal or personal acquaintance in the petroleum industry. Each letter should include the letter writer’s email and phone number. Word documents are acceptable, but a scanned copy of the letter with signature is preferred. Add a hard copy of this document behind your essay page.
The third attachment is an official transcript of your grades and should include the first semester of your senior year. The transcript should be signed by your high school registrar. If the transcript cannot be released to the student, it can be mailed to the address below or emailed to: gcs‐firstname.lastname@example.org. If sending separately, be sure to check with your registrar/counselor that your name and address matches your application.
The fourth attachment is proof of your SAT or ACT score. This information may already be on the students
transcripts. If not, there needs to be some form of documentation that matches the score on the application form.
*Once you have all of your documents and are ready to send, scan all of your application documents/pages
into a single PDF file. Please make sure the file is less than 10 MB, or it may not send.
Tip – scan all the documents, save the file. Reprint the saved file to another PDF, this will tell the file to
delete all of the white space in your PDF file and lower your file size.
The filename of the Application should be formatted as follows: Lastname_Firstname_GCS Application 2015.pdf
**If the student is not able to obtain an electronic copy of the Letter of Recommendation or the
Transcript from the school, please have a counselor email it to: gcs‐email@example.com with the
student’s name in the subject heading or postage mail it to the Scholarship Committee using the
address listed below.
Maintain Your Star Scholarship or FellowshipAll award funding will be distributed in late November each year. To maintain your scholarship or fellowship, you must meet the eligibility requirements below and submit all required documents.
EligibilityTo continue to receive your disbursement for the scholarship/fellowship, you must:
- Be enrolled in a curriculum related to the petroleum industry
- Be enrolled in at least 30% of a full time academic load. Funding is not intended for certifications or training programs
- Maintain a “B” cumulative grade point average
- Be an SPE member for the duration of the funding. We encourage you to become active within your student chapter and hope you will be a member of SPE through every stage of your career
- Submit all required documents indicated below before November.